Terms and Conditions

1. Insurance Requirements: Vendors are required to obtain a certificate of liability insurance for $1,000,000 naming the Champaign County Freedom Celebration, the City of Champaign, the City of Urbana, and the University of Illinois as additional insureds. This certificate MUST accompany your application and meet the June 24, 2024, postmark deadline.
2. Health and Vending Permits: Food vendors are required to obtain/show proof of the appropriate health permits necessary to operate at the CCFC. A copy MUST be provided to CCFC by June 24, 2024, and the permit must be appropriately displayed for the duration of the event. Failure to comply will prohibit food vendors from participating in the event. CCFC is not responsible for obtaining permits.
3. Payment Deadline: Vendors should submit the donation, insurance certificate, and copies of permits with the application. No application will be accepted if post-marked after June 24, 2024.
4. Refunds: Upon acceptance, your donation is NON-REFUNDABLE unless cancellation is made IN WRITING before 5:00 p.m. June 24,2024.
5. Set-up/Take-down Times:
   1. Parade: The parade will begin at 11:05 a.m. and will end at approximately 1:30 p.m. All Vendors along the parade route must have their units in place by 8:30 a.m. Following the completion of the parade, if applicable, Vendors may move to their assigned evening location.
   2. Evening Fireworks: The fireworks will begin shortly after 9:00 pm. Vendors are encouraged to begin setting up at Stadium Terrace (the grassy area west of the stadium) or in Research Park in the parking lot at the SE corner of Oak Street and St. Mary’s Road between 4:00 pm and 5:00 pm. Vendors may participate in the parade and/or evening celebration and must stay in operation until the conclusion of the event. Vendors must shut down during the fireworks but are encouraged to reopen for sale once the fireworks display is done. Vendors will not be allowed to break down until after the fireworks display.
6. Electricity/Water: CCFC is unable to provide vendors with power, water, supplies, and/or any other support material. Vendors are required to supply all necessary power, water and equipment.
7. Vendor Vehicles: All vehicles must be cleared from the parade route by 8:30 a.m. There will be designated parking during the evening program.
8. Prohibited Items to Sell: No Vendor under any circumstances will be allowed to sell the following items: beverages in glass containers (bottled water, soda), alcohol, weapons, offensive or crude items, or anything deemed unfit for sale at the Champaign County Freedom Celebration.
9. Trash: Vendor shall make extra effort to oversee all areas immediately surrounding his/her unit to avoid accumulation of trash and residue. Vendor is responsible for any damage to the grounds resulting from Vendor’s operations during the Champaign County Freedom Celebration. Designated fire lanes must be kept clear at all times. After the event has ended, the Vendor Coordinator will check all areas, and any area that has trash not removed will notify the Vendor they will not be invited to return. Cooking oil dumping: Vendors are required to dispose of cooking oil properly. Vendors are NOT allowed to dump cooking oil down street drains or in the event dumpsters. Any Vendor caught disposing of cooking oil improperly will be ejected from the event.
10. Day of Business: All business or other activity must be conducted only within the designated unit space covered by the Vendor’s donation. Vendors may not use any sort of amplified sound system.
11. Failure to comply with any of these Terms and Conditions could result in forfeiture of any and all donations, and potential ejection from the Champaign County Freedom Celebration.